In the minutes each item of business enacted and the disposition thereof shall be. Records of congregations presbyterian historical society. The book of order is published by the office of the general assembly in english, with translations in indonesian, korean, mandarin chinese, portuguese, and spanish. Minutes of the annual session of the synod of pennsylvania of. Acts and proceedings the presbyterian church in canada. Traveling south on 77, exit at the white pond exit and take a left at the exit traveling north on 77, exit at white pond and take a right at the exit take a right onto.
Since that time, clarksville presbytery has met with the cumberland valley congregation two times. Congregational meeting minutes must also be included in the minute book and. By his office, the pastor serves as the moderator of the session. Aug 05, 2015 by alyson janke in my work as a presbytery stated clerk, i am called upon to help equip ruling elderselect for their service on the session and in the wider church. Here follows a list a priorities for you to pursue from the day of your election. Concerning session records presbytery committee for. The book of order requires that a session keep full and accurate record of its proceedings. The session house of the edisto island presbyterian church was used by the session and for small meetings. The book of order mandates that each governing body of the pcusa have a moderator and a clerk. Our book of order begins with a chapter titled foundations of presbyterian polity. After the minutes have been approved by the session, they should be placed in the official minute book and signed by the moderator and the clerk.
This chapter lays the groundwork for our mission as presbyterian witnesses to the love of god and the light of christ. Attached to the book of order are a series of documents called supplementary provisions. Minutes of the session of the cumberland valley cumberland presbyterian church book ii, pages not numbered. The clerks of presbytery and general assembly are called stated clerks. Session committee minutes first presbyterian of ann arbor.
Minutes of the annual session of the synod of pennsylvania of the presbyterian church in the united states of america presbyterian church pennsylvania on. As of tuesday, march 17, 2015, the majority of presbyteries needed to approve the amendment across the pcusa had been achieved. Sample minutes the following sample minutes contain. The following policy pertains to nonbusiness gatherings. F 978 acton knox presbyterian church kirk session minutes, 18511920 church registers, from 1857 communion rolls, 18721906 marriage register, 18691892 history book gs 3316 f 978 ailsa craig presbyterian church minutes of session at east williams, 18871893 minutes, 18711934 communion roll, 1877 1935 births and baptisms, 18691956. Cindy cook led a discussion on the book rediscovering discipleship and closed the discussion with a prayer. Made of maroon imitation leather with gold foil imprint on front, spine, and back. Clerks may assist the moderator in docket preparation or serve as a sounding board for the moderator. Nominating church officers presbytery of northumberland. Clerk of session manual february 2019 pittsburgh presbytery. Here are ten things i think every ruling elder should know. Role of the clerk of session the primary role of the clerk of session is to maintain and preserve the records of the church, including the minutes of session and congregational meetings and the rolls and registers. The pc usa was established by the 1983 merger of the presbyterian. That information will be communicated as soon as possible.
Minutes are kept in the standard westminster minutes book. Our general retention schedule for congregations follows below. The session and the new form of government presbyterian church. Exchange street at the corner of mull and exchange. Retention requirements for financial and administrative records vary from state to state. Recess the moderator recessed the session meeting at 8. The clerk of session is interested in and willing to become knowledgeable about presbyterian polity. Session policy manual riverside presbyterian church. The person who takes minutes for the session and maintains all of the churchs ledgers of membership, births, baptisms, deaths, and elders is known as the clerk of session.
You have joined a unique and important group of people in the presbyterian church u. Clerkofsession checklist orthodox presbyterian church. Jan 04, 2020 annual report of the presbyterian church of unionville. Organize minutes with this professional quality minutes of session book. The following are the rules of the presbytery of new jersey for the keeping of sessional minutes. Clerks of session resources presbytery of charlotte. I will also list other resources you might find helpful. Manual for clerks of session and a reference for moderators. A session from the latin word sessio, which means to sit, as in sitting to deliberate or talk about something. The foundations of presbyterian polity the mission of the church of jesus christ 5 the mission of the presbyterian church 6 responsibilities of teaching and ruling elders, sessions, congregations ruling elders 6 teaching elders 7 the session 8 meetings 9 typical agenda 9 membership rolls 10 session organizationmanual of operations 10. Our church officially began with the words below, exactly as they are inscribed in the first session minutes book for the newly formed church. A guide to session minutes presbytery of east tennessee. The authors have revised this bestselling book to include the new standards from.
Our form of government refers to sessions, presbyteries, synods, and the general assembly as councils. The book of order 20192021 is also available in the following. The stated clerk of presbytery or the appropriate presbytery committee will notify the clerk of the arrangements. The person chosen to be clerk of session needs to be knowledgeable about session responsibilities, have an understanding of presbyterian polity, and be willing to learn basic. Church leaders have a basic responsibility to honor that right by conducting their business with a spirit of openness and vulnerability to public scrutiny. The book of order sets out the policies and regulations of the presbyterian church. As clerk, you will record the history of your church as you write the session minutes. All minutes and permanent records of the session should be typed if possible, or otherwise written in a neat, legible handwriting. Are the minutes typed, printed, or written in a legible hand. Manual for clerks of session presbytery of new covenant page 7 of 48 guidelines for session minutes minutes of each session meeting shall i.
These set out the processes to be followed for specific functions and. Serving as clerk of session presbytery of charlotte. This manual will address the role of the session in presbyterian polity, the role of the clerk, session meetings and minutes, congregational meetings and minutes, rolls and registers, the book oforderrequired manuals and policies, and the relationship of the session to the presbytery. Serve as secretary for meetings of the congregation g7. These standards and recommendations are not intended to supplant the authority of or any reference in the evangelical presbyterian church book of order or bylaws of the presbytery of the. Made of maroon imitation leather with gold foil imprint on front, spine. Manual for clerks of session national capital presbytery. Graham presbyterian session minutes, jennings county. However, the role takes on a special significance well beyond its stated duties. Each session shall also keep a record of congregational meetings, of marriages, of baptisms, of additions, and of the death and dismission of church members. Foundations of presbyterian polity, the form of government, the directory for worship, and the rules of discipline. Keep a list of unfinished business, including all matters referred to a committee or a. Media representatives and visitors are asked to honor this atmosphere of openness and acceptance.
The covenant presbyterian church was formed by the merger of the former east whiteland presbyterian church and the first presbyterian church of malvern. The presbyterian historical society provides advice to congregations on records management but does not hold congregation records of temporary value. Handbook for session clerks cumberland presbyterian church. This detailed, comprehensive interpretation of the presbyterian book of order is the most complete resource of its kind.
A shepherding report may lead to judicial disciplineand that is time consuming. The clerk is responsible for the preservation of the minutes of both the session and the congregation. Minutes of session unnumbered extra sheets 934 x 11. Open meeting policy 1 the work of the church is strengthened when it is done in a spirit of openness and trust. Are minutes kept in presbyterian approved session minutes book. Rules for church records clerks handbook 2019 checklist for sessional records. Clerks serving a session are called clerks of session. Your minutes will enable future generations to learn what your church did to carry out the motto of the presbyterian church in america. A very important part of the work of the ordained officer is the session meeting. The presbyterian church usa, abbreviated pcusa, is a mainline protestant christian denomination in the united states. There are six minutes reading sessions scheduled each year. Serve as secretary for meetings of the congregation g1.
The meeting was constituted with prayer offered by the moderator, the rev. Church members have a basic right to know about the work done and the decisions made by entities within the church. The clerk of session maintains the history of the faithfulness of a particular church, through careful minutes and records. Minutes of the ninth session of the synod of the canada. The clerk of session serves as the clerk at congregational meetings.
The clerk of session the book of church order bco requires that every court of the pca have a moderator and a clerk. The most recent edition is the book of order and is available on the presbyterian churchs website. The cumberland valley church became a part of clarksville presbytery in 1899. All minutes are promptly within 90 days transcribed into the official minutes book after session approval. Guidelines for session minutes winnebago presbytery. Few will ever have been commissioners to the general assembly before, but most will have served in one of the other governing bodies of our church. Session may ask the clerk to be its parliamentarian and shall give the clerk voice in matters pertaining to the minutes and the clerks repo rt. Unionville church minutes, start of 2nd session book1859. Faithful to the scriptures, true to the reformed faith, and obedient to the great commission. The general assembly consists of commissioners elected by presbyteries. This is rooted both in the book of order and in roberts rules of order and is to ensure that the important information is included and that the proper procedures have been followed. Entries on the official rolls and registers of the church are made in a timely manner within 60 days of the applicable date. This page is intended for current session members for viewing past meeting minutes.
Graham presbyterian session minutes, jennings county, indiana. As a ruling elder myself, i recognize the need for polity education for those of us who are not seminarytrained church leaders. The session is responsible for maintaining rolls see section iii and in practical terms this usually. The pcusa was established by the 1983 merger of the presbyterian church in the united states, whose churches were located. Minutes of the ninth session of the synod of the canada presbyterian church held in hamilton, june 817, 1869 presbyterian church in canada. Bring all official correspondence to the attention of the pastormoderator and the session, and respond as directed by the session. All minutes and other official records of existing and dissolved sessions, presbyteries, and synods, or copies thereof, are to be deposited for safe keeping in the historical foundation of the cumberland presbyterian church and cumberland presbyterian church in. Handbook for clerks of session pca administrative committee. Includes 200 plain, unnumbered looseleaf acid free sheets with blue speckled edging. The minutes should indicate the type of meeting stated, called or special, or adjourned, the name of the body for example, session of first presbyterian church, baldwin, serving as clerk of session some tasks and tips for clerks of session your tenure can be a year or forty years, but you are elected for a. Whether the meeting is a regular or special meeting.
The session is responsible to perform the following duties which are in accordance with the book of order of the presbyterian church, u. Sample minutes the following sample minutes contain examples. Each set of minutes is to begin with the name of the organization, the type of meeting, and the time, date, and place of meeting. Is there a record of the session having approved the. This means not only recording the minutes but also seeing that they are approved, signed, and placed into the official minutes book. The first presbyterian church of ann arbor is affiliated with presbyterian. Are minutes free of interlineations, footnotes, and inserts. A copy of these guidelines should be kept in the session minute book of each church. A guide for church officers isbn 0664501656 by earl s. If there is a business session within a nonbusiness gathering, the open meeting policy of the presbyterian church u. Handbook for session clerks cumberland presbyterian. Minutes of the session the first presbyterian church of houston, texas may 15, 2018 the may stated meeting of the session began at 5.870 698 1473 1650 400 734 1172 1286 971 1517 652 791 15 835 967 501 386 356 928 545 1396 160 995 990 962 260 849 1254 441 374 780 292 181 562 712 760 667 320 587 285